Equipment Book

[spavlis]

Our current Equipment Book uses a paper system.....

AND I REALLY, REALLY , HATE IT! :mad:

I was just wondering if anyone is using some sort of excel or electronic database for their equipment book.

There has to be a better system, than paper!

Stephanie

[Mabel Adams]

What, exactly, is your equipment book?

[spavlis]

The Equipment Book is a book with all your department's equipment information.

For Example:

Serial Number

Maintenance

Repairs

Service Reports

Corrective Actions

Annual Review

Does that help?

Stephanie

[Malcolm Needs ☆]

Within the NHSBT, we use a computer programme called QPulse that, for this anyway, is really, really good.

[John C. Staley]

Oddly enough, in my previous world, the hospital's cilnical engineering department maintained all of that in a computer program to include all of the blood warmers through out the hospital. They provided me with the printouts on a regualr basis after maintanence and after my signature for review they scanned the documents back into the system. Saddly I do not recall the name of the program they used.

[AMcCord]

I make myself all kinds of spread sheets in Excel to keep track of things - they work very well for reagents, vendors, quality indicators, etc etc. Unfortunately, I haven't gotten around to doing anything with the equipment, so have nothing to share.

[QCDan]

We are in the process of setting up a web-page based system (Microsoft Sharepoint) to keep track of equipment. It will be on all the lab computers as a link to a web site and will send an e-mail to certain staff members once an item is entered into the database for review purposes. We are still working out the details but it looks promising.

[LaraT23]

Our biomed dept has an excel sheet with serial numbers and such. My maintenance guru tech keeps an excel sheet to show all of the flushes and min/max spin times, cooler validations, hi/lo temp checks, everything. We make one for each year, copied from the last and then fill in new dates. She prints them out, so that we have a hard copy just in case the computer has a brain issue when the inspectors show up!

[clmergen]

But you will still need a book for the service reports unless you are getting those electronically. I thought CAP said that these books have to be readily available for all staff using the equipment so if you go electronic, everyone may need access to it.