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Document Control

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I'm looking for a creative way to document the changes to a procedure or document.

Right now, we document the changes on a separate form that is reviewed and approved by Management.  Ideally, I want to get rid of the extra paperwork and have the document changes accessible to Management and staff.

I have seen procedures that have a "revision history" page at the end of the procedure that detail the change and version. Does anyone use this system?? Do you like it??

Is there any other ways??

Thanks

Stephanie

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That is exactly what we have at the end of our documents.  If there are validations or change controls associated with the document updates, we also include those in that revision history.  When the history field becomes extra-long (and it can especially if you have an SOP that has been used for many years) we will archive that revision history for except the last 3 years or so and note that in the synopsis of change.  

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We now use MediaLab.  We loaded all of our current procedures into it.  To edit you download and make the change.  Once the new version is uploaded and approved by manager/Med Director major changes are sent to all personnel that use the procedure for review. Each step is documented electronically along with a note that you can add to describe the update. The person making the change is notified to remove old paper copies from whatever manuals you have it living in.  You can make links available to the Intranet for nursing, etc.  Every 2 years if no changes are made each procedure is sent to manager/Med director for review.  It is a great system and user friendly.  The old procedures are archived. 

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We use MediaLab as well. Great for document control. They also have something called Inspection Proof, which makes CAP inspection much easier for you and your inspectors. This is cloud based, not expensive.

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We have a grid at the top of the page.  With it you know when the policy was originally adopted, the last revision and current revision.  All obsolete procedures are kept for 10 years.  This has been approved by TJC and AABB.

Title: 

 

Department: 

 Transfusion Service

Manual:

 Manual

Document #

 

Adopted:

 

Approvals: Signature/Date

Revised:

 

, Lab Med Dir:

Supersedes:

 

, Lab Adm Dir-Martinsville:

Effective date

 

, Transfusion Service Supervisor:

Pages:

 

 

Validated:

 

User’s Name and Title:

Author:

 

 

file:

 

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1 hour ago, KKidd said:

We have a grid at the top of the page.  With it you know when the policy was originally adopted, the last revision and current revision.  All obsolete procedures are kept for 10 years.  This has been approved by TJC and AABB.

Title: 

 

Department: 

 Transfusion Service

Manual:

 Manual

Document #

 

Adopted:

 

Approvals: Signature/Date

Revised:

 

, Lab Med Dir:

Supersedes:

 

, Lab Adm Dir-Martinsville:

Effective date

 

, Transfusion Service Supervisor:

Pages:

 

 

Validated:

 

User’s Name and Title:

Author:

 

 

file:

 

This looks very similar to what we have.... though where do you document the description of the changes??

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