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Convalescent Plasma Tracking


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How does your facility keep track of the convalescent plasma orders? We would get around 5 each day and because of the delay in shipping, paperwork tends to get lost between shift or they wouldn't print one at all etc. and it gets confusing once we receive the product. We use ARC, and they don't put the comments in the shipping form where we place the name of the patient originally. I have to go back to bloodhub and search the order number (I pray everyday that they print the order lol) We have a form currently, but not as efficient as I'd like for it to be. Is someone willing to share how you keep track of your CCPs? Thanks so much in advance! 

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When the FDA issued the EUA on August 23, 2020, we started stocking convalescent plasma in house from our supplier. We fill the orders once they come in. Before that, it was a pain.

Are you able to make a stock order with ARC for, say, 5 O's, 5 A's, and 2 B's? Our supplier prefers it that way here in South Texas.

 

Edited by jayinsat
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We too use ARC. The pack slips have the order number on them so that you can match up the order numbers. When we get orders for the convalescent plasma, we order the plasma and on the order printout, we note the patient name, then once the plasma arrives, we match up the pack list with the order printout. In the meantime, we keep all the orders and their respective printouts on our metallic white board, that is basically the only way that we have found to somewhat keep abreast of the orders.

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1 hour ago, jayinsat said:

When the FDA issued the EUA on August 23, 2020, we started stocking convalescent plasma in house from our supplier. We fill the orders once they come in. Before that, it was a pain.

Are you able to make a stock order with ARC for, say, 5 O's, 5 A's, and 2 B's? Our supplier prefers it that way here in South Texas.

 

ARC does not allow stock supplies of the COVID plasma.

On the somewhat same note, how do you take care of your AB patients when the blood center cannot or will not supply AB convalescent plasma?

 

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2 hours ago, jayinsat said:

When the FDA issued the EUA on August 23, 2020, we started stocking convalescent plasma in house from our supplier. We fill the orders once they come in. Before that, it was a pain.

Are you able to make a stock order with ARC for, say, 5 O's, 5 A's, and 2 B's? Our supplier prefers it that way here in South Texas.

 

I agree with  @MAGNUM 's response on the stocking. ARC does not allow facilities to stock CCPs because of the shortage. 

 

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43 minutes ago, MAGNUM said:

We too use ARC. The pack slips have the order number on them so that you can match up the order numbers. When we get orders for the convalescent plasma, we order the plasma and on the order printout, we note the patient name, then once the plasma arrives, we match up the pack list with the order printout. In the meantime, we keep all the orders and their respective printouts on our metallic white board, that is basically the only way that we have found to somewhat keep abreast of the orders.

That is pretty much what I do too and the white board as well. It just gets really confusing for different shifts when the order piles up to 8 or more..  :o 

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There is a recent Covid-19 document on the AABB website for Drs to see the current considerations and protocols for CCP.  They recommend Group A or group B plasma for AB Covid-19 patients.  Sort of like the use of Group A FFP for trauma pts. 

Vitalent (formerly United Blood Services) is letting us stock some CCP - it sure helps.

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On 12/30/2020 at 9:14 AM, MAGNUM said:

ARC does not allow stock supplies of the COVID plasma.

On the somewhat same note, how do you take care of your AB patients when the blood center cannot or will not supply AB convalescent plasma?

 

We do not use ARC. Our supplier is South Texas Blood and Tissue Center. They have done an excellent job recruiting donors and have an abundant supply of CCP. As for AB units, they have been able to keep up with the demand. Only once during this pandemic have we needed to give A to and AB. That is how we would handle the situation if necessary.

Edited by jayinsat
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  • 4 weeks later...

We have to order on demand but fortunately it is usually less than 24 hours. To keep track cause it was rather a mess in the beginning of all this a copy of the order(doctor's)  is kept with the copy of the order that is placed with the blood supplier on a hanging file in the BB. Our Blood supplier requires a MR# when we order which is they place on the product receipt form along with the unit number of the plasma. A message is also put in the shift report so staff know to expect a delivery. Once the shipment arrives   it is brought into inventory and if the floor doesn't need it yet it is put in a designated spot in the freezer. . The availability is documented on a white board in the BB and noted in the shift report that it is available. The order is left on the dispense desk waiting for the floor to call saying they are ready. It has been working.

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In our facility we keep track of the patient orders and as well as our ARC orders by placing them in organized folders according to their blood types as well as those new patients that doesn't have a blood type history in our system.

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