Posted February 22, 20214 yr comment_81651 Hello friends! Quick (and maybe simple) question: how long do we have to keep staff communications (memos that I have them read and sign) or revised policies i put out for them to read and sign? I know there is a standard for approval of revisions and new policies by the medical director but I can't seem to find one about staff review Thanks! Sara
February 22, 20214 yr comment_81652 In the UK, it is not just a question of them reading the revisions, but you have to also show that you are competent with the revisions, and this proof has to be kept for a minimum of 30 years.
February 23, 20214 yr comment_81657 CAP standard COM.10300 "Knowledge of Policies and Procedures" simply states: The laboratory has a defined process and records indicating that all personnel are knowledgeable about the contents of the policies and procedures (including changes) relevant to the scope of their testing activities. Our "defined process" indicates that we save those records for 2 years.
February 23, 20214 yr comment_81658 1 hour ago, Kelly Guenthner said: The laboratory has a defined process and records indicating that all personnel are knowledgeable about the contents of the policies and procedures (including changes) relevant to the scope of their testing activities. The phrase "knowledgeable about the contents" rather says the same as I said. They don't just need to have read any changes, but know what they mean and how they are involved in the procedure.
February 25, 20214 yr comment_81672 Our document control system assigns SOPs to the appropriate staff members. They sign off in the system indicating that they've read it and that they understand it. That signoff is maintained as long as the SOP is held in the system, so pretty much forever. If there is a competency requirement along with a new or changed policy, then that is documented and stored as long as any other competency and would be included w/ the documentation for that year.
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